The whole job lives in one project
Brief, tasks and assignments, files, team and timeline — one project holds them all. Shoot events, client approvals, tracked hours and gear bookings attach to the same project, so nothing lives in scattered tools.
Start from a won deal — or from scratch
A won deal in CRM becomes a project in one click — client and job information carry over, nothing gets re-entered. Or open a project from scratch: name the job, bring in the team, and start.
- One click from won deal to live project
- No re-entering client or project information
The brief lives with the project
Briefs and docs live on the project — not in a drive folder nobody can find. Script in Drive, team in Excel, brief in WhatsApp: that's exactly the scatter this replaces. Everyone reads the same brief, in the same place.
Tasks with owners and deadlines — board or list
Break the job into tasks, each with an owner and a deadline, and work them as a board or a list from brief to delivery. Open a task and you see the assigned crew, the gear in use and the booked studio in one click — everything runs on the same relational data layer.
- Board and list views — from brief to delivery
- Every task has an owner and a due date
Everything else attaches to the project
Shoot events land on the calendar, gear bookings connect to inventory, the edit goes through ReView approval, and TodoTime timesheets and expenses accumulate on the project. The project is the spine — the other modules hang their work on it, so nothing lives in a silo.
Status the whole team — and the client — can see
Because the team works from the same data, project status and history are visible to everyone, not locked in someone's inbox. With the Client Portal you can give external stakeholders controlled access to status, files and progress — and at period close, Core answers what the job really cost.
Works with the rest of TodoMore
Projects questions
How many projects can I run on the free plan?
Free gives you up to 3 members and 10 active projects — with task and calendar management, briefs and docs, free forever. No credit card required. Business plans have no active-project ceiling.
Are projects actually connected to the other modules?
Yes — everything lives on the same relational data layer. Crew, equipment, location, project, task and calendar are linked: when you open a task, you see the assigned crew, the gear in use and the booked studio in one click. Because information lives in one place, nothing is forgotten and nothing is entered twice.
Can my clients see where their project stands?
Yes. With the Client Portal feature, you can give external stakeholders controlled access. Clients can see project status, files and progress — without joining your internal workspace.
Do I have to move all my projects over at once?
No. You don't have to move everything at once — start module by module: ReView first, then projects, then equipment. Free is free forever, so you can try it without a credit card and move your team gradually.
Bring one project over, the rest follows
You don't have to migrate everything at once — open your next job as a project and let the other modules attach to it. Free is free forever, no credit card required.